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*Please note reporting your payroll and paying your premiums is a two-step process.
Step one: Reporting your payroll (insurable earnings)
Reporting your insurable earnings is the first step. This means you must tell us your payroll (the total amount you paid to all your employees before taxes or deductions). We use your payroll to calculate your premi-um. You can find more information on determining your payroll. You must report even if your payroll is zero or if you have a credit on your account. A credit on your account will appear as a negative balance.
You can report your payroll through our online services. We’ll process your reporting immediately. How often you need to report depends on your annual payroll amount. Find out how often you need to report.
You’ll be charged a fee if you report your payroll after the due date.
Step two: Paying your premiums
Paying your premiums is the second step after reporting your payroll. We process your payment immediately if you pay through online services or within three to five business days if you pay using a different option. We’ll deduct any existing credit balance on your account from your premium.
You’ll be charged a fee if you pay your premium after the due date. You’ll need to pay your premium and any remaining account balance (including interest, penalties etc.) in full to avoid additional charges. You can confirm your balance through online services.
Ways to report and pay
You can watch the video for a breakdown of how we calculate your premium rate and instructions on how to report your payroll and pay your premiums. Read our frequently asked questions about reporting and paying to learn more. You can also check if you’re reporting your insurable earnings and premiums correctly.
Video information is available as a text transcript with descriptions of visuals.
WSIB online services
You can use online services to accurately calculate and report your payroll and pay your premiums. Simply enter your payroll amount and you’ll automatically see the premium you need to pay. You can also view your premium transactions in online services anytime. We process your payroll report and premium payment immediately if you use online services or within three to five business days if you report and pay using a different option.
Online banking for businesses
You can report your payroll or pay and reconcile your premiums in one simple transaction through your online banking.
Get started today:
1. Sign in
Sign in to your financial institution's online banking service for businesses.
Some financial institutions require their clients to sign up for a “business” bank account to make business payments. Please contact your financial institution if you require assistance. Your financial institution may charge a service fee if you choose to report, pay and reconcile your business’ premiums through your online banking. We do not receive any part of this service fee; it goes directly to your financial institution.
You can report, pay and reconcile your premiums through online banking with the following financial institutions: BMO, CIBC, RBC, Scotiabank, TD Bank, National Bank, ATB Financial, Bank of America, Citibank, Desjardins, HSBC, JP Morgan, KEB Canada, Laurentian Bank, Manulife Bank, Meridian Credit Union, PNC Bank Canada.
2. Add WSIB payment type
Under "Add payment type" look for “Compensation and Insurance Boards.”
The following payment types can be selected:
- WSIB – ONTARIO – Premium Remittance (WSIBP)
- WSIB – ONTARIO – Reconciliation (WSIBR)
- WSIB – ONTARIO – Payment on account (WSIBA)
3. WSIB account information
Enter your seven-digit WSIB account number and most recent payment amount to verify your account information for each of the payment service types that you want to add to your online banking profile.
Newly registered international accounts that have not yet made a payment to the WSIB and don’t have a postal code on file can enter “99999” as their postal code in order to sign up for any of the three payment types.
CRA
You can report your insurable earnings and make WSIB account payments at the same time that you complete your business taxes through your Canada Revenue Agency (CRA) My Business Account. Sign in or register for a CRA My Business Account and select WSIB (Ontario) to start using this option today.
Only pre-authorized debit payment is available through the CRA’s My Business Account. You can pay your premiums using a credit card through your online banking for businesses or our online services.
Payment only options
You can also choose to make a payment only, but you must still report your premiums separately through our online services, your online banking for businesses, or CRA My Business Account.
Pay now
You can make a one-time payment on your account by:
- Visa or Mastercard (credit card)
- Visa/Mastercard debit
Note: There is a 2.25 per cent service charge for using Visa or Mastercard credit, and a 1.75 per cent service charge for using Visa Debit, and Debit Mastercard payments. We don’t receive any part of this service fee; it goes directly to our online payment provider, Paymentus.
Online banking – personal accounts
You can set up WSIB as a bill payee through your online banking portal (search for Workplace Safety and Insurance Board or WSIB). You must choose if your business is Schedule 1 (report and pay premiums) or Schedule 2 (pay claim costs).
Pay by mail
- Payment method: Send a cheque payable to the Workplace Safety and Insurance Board.
- Include account number: Ensure that your seven-digit account number is clearly written on the front of the cheque in the memo section.
- Mailing address: Mail your cheque to WSIB, PO Box 4115, Station A, Toronto ON M5W 2V3.
Read our FAQS to learn more about premium reporting and payment or check if you’re reporting your insurable earnings and premiums correctly.
Report and payment frequency
We have simplified our billing cycles to reduce the time you have to spend on administration related to your WSIB coverage and to make it easier for you to pay your premiums and stay up to date with us. By streamlining our billing processes, we hope that over time you will see improvements in the consistency of the services we provide throughout the year.
Here are the insurable earnings thresholds for monthly and quarterly reporting:
Insurable earnings | Reporting and payment frequency |
|---|---|
| $1,000,000 or more | Monthly |
| $20,000 to $999,999.99 | Quarterly |
| Less than $20,000 | Annual |
When to report and pay
Monthly
Reporting period | Jan. | Feb. | Mar. | Apr. | May | Jun. | Jul. | Aug. | Sep. | Oct. | Nov. | Dec. |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Premium reporting and payment due | Feb. 28 | Mar. 31 | Apr. 30 | May 31 | Jun. 30 | Jul. 31 | Aug. 31 | Sep. 30 | Oct. 31 | Nov. 30 | Dec. 31 | Jan. 31 |
Quarterly
Reporting period | First quarter Jan. 1 to Mar. 31 | Second quarter Apr. 1 to Jun. 30 | Third quarter Jul. 1 to Sep. 30 | Fourth quarter Oct. 1 to Dec. 31 |
|---|---|---|---|---|
| Premium reporting and payment due | April 30 | July 31 | October 31 | January 31 |
Annual
Reporting period | January 1 to December 31 |
|---|---|
| Premium reporting and payment due | April 30 |
If your actual insurable earnings become higher than the estimated amount, contact us within 10 calendar days to update your information. Failure to do so can result in penalties and/or prosecution.
Learn more about how to calculate your premium and insurable earnings and the annual maximum for insurable earnings.
Still have questions?
Learn more about reporting your payroll and paying your premiums
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