Policy and Consultation Services - Personal information banks

Personal information banks

General Inquiries – Simple

Title General Inquiries – Simple

Type

Personal Information Bank

Description

Straightforward, routine responses to external inquiries typically initiated through the e-mail inbox and general phone line relating to operational policy, occupational disease policy, and strategic revenue policy.

Division

Policy & Consultation Services

Legal Authority

Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A

Uses

These records are created and assembled by policy staff in response to queries from external stakeholders and their representatives relating to simple/straightforward benefit and revenue issues.

Users

Policy staff

Individuals in Bank

External stakeholders

Retention and disposal

Onsite – CCY+2 years
Offsite – Nil
Destroy

General Inquiries – Complex

Title General Inquiries – Complex

Type

Personal Information Bank

Description

Division

Policy & Consultation Services

Legal Authority

Uses

These records are created and assembled by policy staff and management in response to queries from internal and external stakeholders and their representatives relating to complex benefit and revenue issues, occupational disease issues, rate framework, classification, experience rating, and other FMO issues. This series also serves as a repository of information and approved speaking points relating to complex issues and policy interpretations to aid in delivering consistent and timely responses.

Users

Policy staff

Individuals in Bank

Internal and external stakeholders

Retention and disposal

Onsite – CCY+5 years
Offsite – Nil
Destroy

Policy Development Working Files

Title Policy Development Working Files

Type

Personal Information Bank

Description

This records series includes memos, briefing and house notes, project management and consultation documentation, discussion papers, costing documents, important emails, statistical data, meeting minutes, working papers, draft policies and final policies created or obtained as part of the WSIB’s policy development process.

Division

Policy & Consultation Services

Legal Authority

Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A

Uses

These records are created or assembled by policy staff, other WSIB staff and management as part of the policy development process. The purpose of this records series is to capture all of the information and analyses which contributed to the development of the WSIB operational policies.

Users

Policy staff

Individuals in Bank

Internal and external stakeholders

Retention and disposal

Onsite – CCY+50 years after policy is approved
Offsite – Permanent
Permanent

Occupational Disease Scientific Reviews and Opinions

Title Occupational Disease Scientific Reviews and Opinions

Type

Personal Information Bank

Description

Scientific and professional opinion/reviews conducted externally and internally by researchers relating to occupational diseases. Records may include research proposals, copy of signed agreement, interim reports, financial reports, correspondence, and final reports.

Division

Policy & Consultation Services

Legal Authority

Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A

Uses

To support policy development, investigate the relationship between workplace exposure and occupational diseases, and help in adjudication of occupational disease claims..

Users

Policy staff

Individuals in Bank

Internal and external stakeholders

Retention and disposal

Onsite – until superseded
Offsite – Nil
Until superseded

Public consultation stakeholder submissions

Title Public consultation stakeholder submissions
Type Personal information bank
Description Public consultations conducted on a variety of major policy initiatives/changes with key stakeholder groups. The WSIB consults with interested parties who are invited to submit their ideas, advice and opinions on a variety of issues and policy matters. Contains stakeholder submissions including formal presentations, written submissions, emails, and letters.
Division Policy and Consultation Services
Legal Authority Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
Uses To capture all information submitted by interested individuals and associations to the third party chair/expert advisor to document stakeholder input on WSIB major policy initiatives. To collect written submission for external consultations.
Users Policy staff
Individuals in bank External stakeholders
Retention and disposal In-Office Retention: CCY + 50 yrs. after consultation is completed
Off-Site Retention: Permanent
Total Retention: Permanent